Custom file folders are an indispensable tool for a lot of people. A folder can be a useful mask for documents, files, or brochures. You can also use them to protect documents that are archived. This type of customized file folders is widely used by lawyers, agents, doctors, recruiters, business people, as well as by professors or students.
Today, let us propose to prepare an inventory of your company file and even your data with the help of custom printed file folders.
The process is simple, although it takes its hours of work, especially at the beginning, since we have to enter the data of all the documents that make up our archive. Maintenance is usually more bearable, especially if we get used to doing it periodically and do not let too many papers accumulate. It is essential that the documents and records that we are going to inventory are well-sorted and classified; otherwise, the process will be slow, tedious, and even frustrating.
Benefits of having our archive inventoried:
Know quickly and at a glance, what documents we have and where they are stored. It is normal to have the documentation in several cabinets, drawers, and other more varied places (behind doors, under tables, etc.), which can sometimes make us doubt in what exact place we have the document we are looking for. Custom printed file folder helps in the processes of separating, filing, and evaluation of documented series.
How do we do it?
It is effortless. What we are going to do is create a database via filing documents in custom file folders.
- Registration number: it is a question of putting a correlative number to each of your registers (1,2, 3…). It will help us to identify your records unequivocally and to control since it can help us detect duplicate files.
- Typology: we will put what type of document it is: invoices, delivery notes, projects, files, etc.
- Classification code: it is the numbering that corresponds to the classification table of our company. If we still do not have a classification chart, nothing happens, we do not put this field or leave it blank.
- Document Date: If it is a file, we put the date range, that is, the start date and the end date of the documents it contains.
- Descriptive title of the document or documentary series: Something that is brief, and that helps us identify the record.
- Location: where can we locate the document, in which office, closet, chest of drawers, etc.?
- Signature: a correlative number that we put in each file folder where we store our documents.
7 ideas to organize your folders and files in custom printed file folders:
At some point in our lives, we all have to take charge of administrative efforts that involve a lot of paperwork. It means that we must have our files correctly sorted to have all the relevant documentation at hand. We propose 7 great ideas to organize your folders and cabinet files logically and efficiently. Thus make the search and location of documents more efficient.
- Home
We will always have several documents related to the property and are of great importance. So we consider it essential to have a folder to store this documentation:
- House contract
- Home insurance
- IBI safeguards and garbage rate
- Supplies and services contracts
- Water and electricity receipts
- Gas inspections
- Community receipts
- Invoices and repair receipts
- Vehicle
How many times have the police stopped you, and you didn't know where the car registration documents or car insurance papers were? Next, keep all the records in a file folder so that you do not have to go through the chaos.
- Travel
When traveling, in addition to carrying your suitcase with us, a series of documents is essential to enjoy the holidays without any fright.
- Resume
Whether you are independent or not, there is always a personal document file folder that includes all the documents related to your professional life.
- Family
As we well know, family comes first. Where better than a file folder to store all family documentations in one.
- Leisure
Without leisure, life would be much boring. Keep your concert, movie or show tickets and activities handy in a folder.
- Concert and show tickets
- Restaurant Reservations
- Receipts and activity payments
- Copy of the gym pass
- Health
Health is as important as family. When you go to the doctor and ask about your medical history or the latest tests, you will have everything at hand in a custom folder:
- Prescriptions
- Health insurance
- Vaccination Card
- Medical history: medical analysis, blood group, diseases/operations, and history.
These are 7 simple ideas to sort your folder and files according to your lifestyle. You can always delete, create, or rename any folder to best suit your needs.
